 |
 |
 |
Investor Relations
Corporate Relations
Specialized Issuer Services
Online Access Support
Looking for a Transfer Agent?
Guide To Share Transfer
Transferring ownership of stock certificates can be tricky. The circumstances under which you are attempting to initiate the transfer dictate what information you must provide the Guarantor (the financial institution from which you obtain a Medallion Signature Guarantee).
To make this process a little easier, we have provided this helpful guide to assist you through the most common transfer situations. Please be aware that this is only meant to be a guide - the guarantor's requirements may differ. If your particular situation is not specifically defined here, please contact our Investor Relations Department for assistance. By Phone | By Mail | By Email
Transferring Certificates Registered to a Non-US Citizen
To request the requirements for this type of transfer you must contact us one of the following ways: By Phone | By Mail | By Email
Transferring Certificates Because of a Name Change
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s). We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case of multiple certificates and eliminates the complications associated with making errors.
- You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- Whether you complete the Request To Transfer Stock form or the back of the stock certificate(s), the endorsement
should include the individual's former name.
Any other owner whose name appears on the face of the stock certificate(s) must also sign the Request To Transfer Stock form and /or the back of the certificate(s).
Example:
"Mary A. Doe now known as Mary A. Smith" - If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction or on the Request To Transfer Stock form.
- In the case of a divorce where only one party is willing to sign you must supply a court order authorizing the transfer of the stock without the signature of the other party. The court order should include instructions detailing the name of the individual to whom the stock will be transferred.
- Send in your original stock certificate(s) and Request to Transfer Stock Form.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates Because of Deceased Owner(s)
INDIVIDUAL ACCOUNT
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
Example
Transfer To EstateFrom: John A. Doe
To: Jane B. Doe Executrix for the Estate of John A. Doe
- or -
To: (heir) Jane B. Doe
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- A certified copy of the court appointment of estate representative dated within 60 days of the request for transfer. This document is obtained when the estate is probated.
- Also required is an Affidavit of Domicile for the deceased shareholder properly executed and notarized. This document will confirm the state of residence at the time of death for tax purposes.
- If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction.
- An Inheritance Tax Waiver (consent to transfer) from the state where the deceased shareholder lived may also
be required if the company is incorporated and the beneficiary resides in one of the following states:
View List of States (opens in new window) - Send to us your original stock certificate(s), Request to Transfer Stock Form, and Inheritance Tax Waiver, if applicable, properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
Affidavit of Domicile
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates Because of Deceased Owner(s)
JOINT ACCOUNT
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
If ONE shareholder is deceased:
Example
From: James B. Smith (deceased) & Joan A. Smith JT TENTo: Joan A. Smith
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: All surviving tenants must sign the Request To Transfer Stock form and a Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificate(s). If you are unable to locate all of your stock certificates, please notify us immediately.
- The Guarantor will require an Affidavit of Domicile for the deceased shareholder properly executed and notarized. This document will confirm the state of residence at the time of death for tax purposes.
- The Guarantor will also require a certified copy of the death certificate of the deceased owner.
- If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction.
- An Inheritance Tax Waiver (consent to transfer) from the state where the deceased shareholder lived may also
be required if the company is incorporated and the beneficiary resides in one of the following states:
View List of States (opens in new window) - Send to us only your original stock certificate(s), Inheritance Tax Waiver (if applicable), and Affidavit of Domicile and/or Request to Transfer Stock Form properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
Affidavit of Domicile
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
If ALL shareholders are deceased:
Example
From: James B. Smith & Joan A. Smith JT TEN (both deceased)To: James C. Smith Jr. Executor for the Estate of Joan A. Smith
- or -
To: (heir) James C. Smith Jr.
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- The Guarantor will require an Affidavit of Domicile for the deceased shareholder properly executed and notarized. This document will confirm the state of residence at the time of death for tax purposes.
- The Guarantor will also require a certified copy of death certificate for all of the deceased owners except for the decedent who died last. Additionally, a court certificate for the last deceased owner is required dated within 60 days of the request for transfer.
- If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction.
- An Inheritance Tax Waiver (consent to transfer) from the state where the deceased shareholder lived may also
be required if the company is incorporated and the beneficiary resides in one of the following states:
View List of States (opens in new window) - Send to us only your original stock certificate(s), Request to Transfer Stock Form, and Inheritance Tax Waiver, if applicable, properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
Affidavit of Domicile
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates Because of a Deceased Custodian
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
Example
Transfer To EstateFrom: John A. Doe
To: Jane B. Doe Executrix for the Estate of John A. Doe
- or -
To: (heir) Jane B. Doe
From: Anthony T. Allen (deceased) Custodian for Kathy A. Allen [state abbr] UNIF GIFT MIN ACT
To: Marie A. Allen Custodian for Kathy A. Allen [state abbr] UNIF GIFT MIN ACT
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- If the minor is under 14 years of age, the court must appoint a new custodian. Send us the court document(s) appointing the new custodian.
- If the minor is 14 or older, the minor must send us a letter appointing a new custodian. The minor's signature on the letter must be Medallion Signature Guaranteed.
- Include a certified copy of the death certificate of the deceased custodian. You may send a photocopy provided it has a Medallion Signature Guarantee.
- Send in your original stock certificate(s), Request to Transfer Stock Form, and all other related documents
properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates To A Minor Who Is Now Of Age
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
Example
From: Mark B. Arrow Custodian John F. Arrow [state abbr] UNIF GIFT MIN ACTTo: John F. Arrow
- The custodian OR the former minor must complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- We also require an original birth certificate, a certified copy of the original birth certificate, or a copy with a medallion signature guarantee affixed.
- Send in your original stock certificate(s), Request to Transfer Stock Form, and all other related documents
properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates Into A Trust Account
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
Example
From: Jacob A. JacksonTo: Jacob A. Jackson TTEE Jacob A. Jackson Trust U/A Dated 1/1/2000
- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction.
- Send in your original stock certificate(s), Request to Transfer Stock Form, and all other related documents
properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
Transferring Certificates To Another Person (Simple Transfer)
With all stock ownership transfers, it is helpful to include a letter of instruction informing us how the transfer is to take place.The letter should state the complete name, address, and Tax ID (SSN) of the individual(s) to whom the shares are to be transferred.
Example
From: Nick S. Simpleton | To: Amanda R. Wright- Complete a Request To Transfer Stock form or fill out the back of the stock certificate(s).
We recommend using the Request To Transfer Stock because it eliminates the need to complete multiple forms in the case
of multiple certificates and eliminates the complications associated with making errors.
NOTE: A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form and/or the certificate(s). - You must send us the outstanding stock certificates. If you are unable to locate all of your stock certificates, please notify us immediately.
- If the shares are enrolled in a Dividend Reinvestment Plan, you must communicate your intentions as to whether they will remain in the plan. Include this in your letter of instruction.
- Send in your original stock certificate(s), Request to Transfer Stock Form, and all other related documents
properly completed and executed.
IMPORTANT NOTE:Whenever mailing certificates, we strongly recommend that you insure them for 1.5% of their current market value (minimum $25.00). This will cover the amount charged by most surety companies to obtain the surety bond required to replace the certificates should they be lost in transit.
RELATED FORMS
Request To Transfer Stock
A Medallion Signature Guarantee must be obtained for all signatures and affixed to the form(s).
...a non-US citizen
...a name change
...deceased owner (individual acct)
...deceased owner(s) (joint acct)
...a deceased custodian
...a minor who is now of age
...a trust account
...none of the above
Need Assistance?
1.800.368.5948